Union Equipment Hire

The union provides equipment for any club, society or project to hire at no expense throughout the year. Your CSP can request these items and check their availability under the Bookings tab on your eActivities account. This equipment is here to support your student led activities and maintained by our student activities and development team. There is no charge associated with booking any of this equipment, but your club will be charged if it is not returned on time or in the same state it was provided.  

For the full terms and conditions please click here.

General Equipment

The Student Union has the following equipment available to hire: 

  • 3 Marshalling Packs
  • 5 First Aid Kits
  • 2 Projectors with VGA Cables - please ensure they are allowed to cool before switching off entirely.
  • 2 Projector Screens
  • 2 Water Urns
  • 4 Foldable Tables
  • Crank Handles

How do I hire equipment?  

All equipment is available for hire through your club, society or project eActivities account. The process can be completed by any of your committee members, we've provided a step-by-step guide below.

  • Step 1 - Check Availability

    All equipment availability can be viewed via our calendar on eActivities. Get here through Administration < Bookings < Equipment and you should see the image below.  

  • Step 2 - Submit Your Booking

    Select the pink tab ‘Equipment Request’ and you should see this image below. Select the desired equipment from the drop-down menu and then select your desired dates. This will then be reviewed and delegated based upon availability. 

  • Step 3 - Collect Your Booking

    If your equipment has been allocated, you will have received a confirmation email. Please ensure you have this email ready to show upon collection.  

    All equipment must be collected from the Union Help Desk. The Helpdesk is open Monday – Friday 09:00 - 21:00, for any equipment hired over the weekend, please ensure to collect this before 17:00 on a Friday and returned first thing on Monday. 

  • Step 4 - Returning Equipment

    Equipment should be returned back to the Union Helpdesk within 24 hours of the end of your booking. For any equipment hired over the weekend, please ensure to return it first thing on Monday morning. 

    Failure to return Equipment will result in your CSP being Fined 

More Information on the Equipment we offer  

Below you can find more detail on the equipment available to your CSP. Each section breaks down exactly what the equipment consists of and a brief description of its use. 

  • Marshalling packs

    Marshalling Packs are for events open to the general public and/or are considered 'large-scale'. 

    To book out a Marshalling pack you will need to have passed the Marshalling Quiz on eActivities. A Marshall Pack Should contain the following: 

    • High visibility jacket (x2) 

    • Clickers (to count attendees in and out – to prevent overcrowding) 

    • Tape measure 

    (You should only need 1 pack between 2 marshals). For information on What is Marshalling: 

    https://eactivities.union.ic.ac.uk/training/articles/149 

    https://eactivities.union.ic.ac.uk/training/articles/456  

  • First Aid Kits

    First aid kits are available for free from the Student Opportunities and Development Centre for club use. The First Aid Kits are for ad-hoc use, such as large events and trips and tours, not for regular club use. If you are a club whose activities regularly require a First Aid kit (such as regular sports fixtures), this should be provided and budgeted for by the club. The Kits that we provide have the following contents: 

    A full list of what the Universal Plus First Aid Kit contains can be found on the St Johns Ambulance Website 

    If any kits are not returned, your CSP will be charged. Please ensure to note the content of the First Aid Kit that you use and communicate this when returning the First Aid Kit, to ensure these items can be replenished for the next booking. 

  • Projectors and Screens

    Portable Mini Video Projector with Full HD 1080p, 5000 Lumens & 180” Display, Compatible with USB / HDMI / AV /Micro SD, Home Cinema Projectors 

    Both projectors come with a VGA cable. 

    Projector Screens - Projector Screens will need to be requested separately. 

    Display4top 60" Portable Projector Screen,4:3 

    Screen:122cm(W) x 91cm(H) (60" Portable Tripod) 

  • Water Urns
    • 5L Airpot Hot Water Dispenser with Pump Action 

    • Double-Walled Insulated and Lightweight   

    • Hot and Cold Drink Beverage 

    Please ensure to clean this before returning  

  • Foldable Tables

    6ft Foldable Trestle Tables 

    DIMENSIONS: Size (Width) 180cm (Depth) 70cm (Height) 74cm. 

  • Crank Handles

    10 Large  

    2 Small 

Tell us what you need 

If you need equipment that we don't currently offer, you can tell us. We are here to support your activities in whatever way possible and want to hear what you need to improve your student experience. 

Please complete our Equipment Suggestion Form to tell us any equipment you think would benefit your club, society or project.