Running a CSP Trip
The Union supports CSPs in organising trips, and a bit of planning ensures the best experience for your members. Legally, all trip details must be recorded and risk assessed beforehand.
Reminder: The Trip Policy now defines any activity taking CSP members outside London as a trip, whether it’s abroad, within the UK, overnight, or not. The only exception is BUCS/Sporting competition fixtures outside London, which are covered in your Core Risk Assessment.
For all trips you need to complete the following:
- Term One Activity Proposal
- A Risk Assessment
- An Event & Trip Budget on eActivities (£500+)
- A participant list (to be emailed to Activities 1 week before)
Review: The Union will check your Trip Proposal and Risk Assessment and let you know if adjustments are needed.
Approval: Do not spend money or make arrangements until you get final feedback from the Union.
After Approval: Once approved, arrange accommodation, insurance, travel, and share risk procedures with your participants.
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Term One Trips
You are now able to submit proposals for trips planned to take place in Term One (01/11/24 - 05/01/25). Please complete the form below and await a review.
Submission Times
|
Trip Type |
Submission Time |
|
International Trips |
2 months |
|
UK Trips |
1 month |
These timelines include feedback and review periods, so further actions may be required after you receive feedback. Trip proposals submitted too close to the date will be rejected and must be resubmitted with a later date. If you do not hear back within 3 weeks of submission, email us with your trip proposal ID for an update.
If you are unsure or need more information on running trips, please contact activities@imperial.ac.uk