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Book a venue

Below outlines our booking processes depending on who is requesting to book the space.
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Book a venue

There are several different types of events that can be hosted in our range of venues. Each venue is utilised specifically for the needs of our students. Check out our venues to see which venue will be best for your event!

Clubs, Societies & Projects bookings

To find out more about the process for clubs and societies booking rooms, including venues spaces, have a look below.

Room bookings here

College department bookings

If you are a member of a faculty group, college staff or a department within the college, please email icu.events@imperial.ac.uk with the following details:

  • Venue
  • Preferred date of the event
  • Timings of the event
  • Expected capacity
  • A description of the event
  • Who is the event run by/ who will be attending the event
  • Food and beverage requirements
  • All tech requirements. Including whether the supplier will be internal or external.

Please add any other relevant information.

External organisation bookings

We accept external bookings within our venues. Our venues are used for our students, meaning our priority is student events. We have strict values that we uphold within the Union, therefore all external bookings must align with these values and the Union.

If you are alumni with the University or Student Union please also follow the below;

If you’d like to book one of our venues as an external guest/organization, please email icu.events@imperial.ac.uk with the following information;

  • Preferred venue (our venues | Imperial College Union)
  • Preferred date of the event
  • Time of the event. A full timeline of the event included.
  • Expected capacity
  • A description of the event
  • Who external is coming to the event. Including speakers, performers and guests.
  • Detailed breakdown of food and beverage requirements
  • Food and beverage requirements (external or internal).
  • All tech requirements. Including whether the supplier will be internal or external.

Please add any other details you deem appropriate.

Booking terms & conditions

For full terms and conditions for our venues, please visit our policies.

If you would like more information about events and our venues, get in touch with the events team or see our frequently asked questions (FAQs) below.

See our FAQs here