Annual Activity and Annual Risk Assessments

All Student Group Leaders have a legal duty of care towards their members, one example of this is to follow the Unions annual activities proposal process.  

This process helps our groups understand their risk level and what due diligence care is expected of them, to run safe activity for their members.

Please watch our Training Video before completing the annual activity form and ICU risk assessment template (see step-by-step guide below). You may need to log in to access this.

Find your CSP’s risk level

  • Medium

    AnimeSoc
    Archery
    Argentine Tango
    Badminton
    Badminton (ICSM)
    Badminton (RSM)

    Baking
    Baseball and Softball
    Basketball
    Brewing (Silwood)
    Callisthenics
    Cameroon Catalyst
    Cricket
    Cricket (ICSM)
    Cross Country & Athletics
    Dance - Funkology
    Dance (ICSM)
    Dance Club
    Dance Company
    DJ & Production
    Dodgeball
    DogSoc
    DroneSoc
    Felix
    Fellwanderers (Imperial Hiking Society)
    Fencing
    Filmsoc
    Floorball
    Football - Mens
    Football - Mens (ICSM)
    Football - Mens (RSM)
    Football - Womens
    Football - Womens (ICSM)
    Futsal
    Gazette
    Golf
    Golf (ICSM)
    Handball
    Hockey
    Hockey (RSM)
    Hockey Mens (ICSM)
    Hockey Womens (ICSM)
    Imperial Medical Women's Federation (MWF) Society  
    International Foodies
    Irish Society  
    Karate

    K Pop
    Lacrosse

    Malaysian
    Musical Theatre
    Netball
    Netball (ICSM)
    Netball (RSM)
    Nutritank
    Padel 
    Science Fiction and Fantasy
    Sexpression
    Snooker & Pool
    Soup Run
    Sports (Silwood)
    Squash
    Squash (ICSM)
    Table Tennis
    Tea
    TeddyBear Hospital
    Tennis
    Tennis (ICSM)
    Tennis (RSM)
    Ultimate Frisbee
    Virtual and Augmented Reality
    Volleyball
    Yoga
    Yoga (ICSM)

  • High

    American Football
    Art Club
    Barbell

    Boat
    Boat (ICSM)
    Boxing
    Cheerleading
    Cinema
    Cycle Club (ICSM)
    Cycling
    Drama (ICSM)
    DramSoc
    Electrical Engineering
    Gardening (Silwood)
    Ice Hockey
    Jiu Jitsu (Aiuchi)
    Judo
    Ju-Jitsu
    Kabaddi
    Kendo
    Krav Society
    Kung Fu
    Light Opera (ICSM)
    Live Music
    Muay Thai
    Paediatrics
    Parkour, Free Running and Gymnastics
    Photosoc
    Pole & Aerial
    Psychiatry
    Radio
    RED Project Borneo
    Riding & Polo
    Robotics Academy
    Rugby - Mens
    Rugby - Mens (Imperial Medicals)
    Rugby - Mens (RSM)
    Rugby - Womens
    Shaolin Kung-Fu
    Shorinji Kempo
    Skate Society
    Snowsports
    Street Doctors
    Surf
    Swim and Waterpolo
    Synchronized Swimming
    Taekwondo
    Triathlon
    Vision
    Water Polo (ICSM)
    Weights & Fitness (ICSM)
    Wing Chun
    Wushu

  • High (who need expert review)

    Beekeeping (Silwood)
    Canoe
    Caving
    Chickens (Silwood)
    Environmental
    Gliding
    Motor (C&G)
    Motor (RSM)
    Mountaineering
    Outdoor
    Pilots
    Racing
    RCS Motor Club
    Rifle & Pistol
    Robotics
    Sailing
    SCUBA (Underwater) Club
    Skydiving
    Space Society
    Team Bo'
    Underwater Hockey
    Vehicle Design
    Wakeboarding
    Windsurfing
    Yacht

What do student groups need to do to complete the process?  

Depending on your risk levels you will be expected to submit the following: 

  • Low Risk Groups: Only need to submit one off event proposals (you can read more about this process here). If you can not see you CSP name on the list then it is a Low Risk Group.

  • Medium, High-Risk and High-Risk with expert review groups: Need to submit an annual activity proposal form with an attached annual risk assessment. 

Monday August 21st: Deadline for medium, high risk and expert approval CSPs to submit their annual activity form.

Step by Step Process  

Deadlines for Annual Activity Proposal submission:  

Monday August 21st: Deadline for medium, high risk and expert approval CSPs to submit their annual activity form.

Please note – CSP’s legally cannot deliver any activity until this process is completed and your risk assessment has been reviewed and marked as sufficient by a member of Union staff.  

FAQs

  • Q. Why do Low risk CSP not submit annual activity forms?

    If a group decides to hold a regular social activity or event but changes what the social is every week, this is not exact repeated activity and therefore would need risk assessing individually with an event form submitted.  

    Regular low risk activity which is repeated exactly on each occasion can be recorded using the recurring dates question on the event proposal form. 

  • Q. How have you calculated my CSP’s risk level?

    Legally, the Union must have a high-level risk matrix for all CSPs that maps them against any high-risk hazards. Groups who are low have 0 of these hazards, medium groups have 1-2 and High have 3 or more of the hazards.  

    Some of the high-level hazards include require professional delivery or oversight, high injury or impact sports, exercise to exhaustion, require increased insurance, extreme sports, activities taking place or working at heights, remote locations, environmental risk, activity taking place in water, maintained PPE or PPE use, use of aircrafts, use of chemicals, working with under 18's or vulnerable adults (this is not an exhaustive list). 

  • Q. I think my CSP’s risk level is incorrect, how do I change it?

    Please complete the annual activity proposal form and the Union will automatically review your risk level. If after this you feel it is still incorrect, please contact the Union on activites@imperial.ac.uk

  • Q. What other examples are there of regular activity for an annual risk assessment?

    When planning for a show or production regular rehearsals would count as regular activity. 

  • Q. Can I add a trip to our annual risk assessment?

    No, All trips are individually risk assessed as details change each year, for example destination, dates in the year, accommodation. For these reasons trip details should be submitted in a Trip proposal form each year. You can of course be guided by trips that were approved in previous years. 

  • Q. Do I need to risk assess my equipment?

    The annual activity process is for CSP to risk assess activity and therefore the USE of any equipment to run this activity safely. CSPs who own high risk equipment will need to risk assess the storage and maintenance of this equipment via the inventory and equipment process.