*Please note: This video is correct as of October 2023. Some process and template details have changed. ALL GROUPS are now required to submit a Core Risk Assessment.*

• Complete one Core Risk Assessment reflecting the activity you regularly deliver in line with your constitution and upload this via the form below.
• One committee member should complete the document and a second should review it; this can be recorded on the cover page of the template.
• The template is pre-filled with some hazards and on campus emergency procedures which are core to most minimal risk activities. If you do not identify any additional hazards or different emergency procedures relevant to your core activities, you may sign the cover page and upload this version as your Core Risk Assessment.
• Please read the Events Process for details once they are released on what activity will require additional event/trip proposals.

*High risk groups will have been contacted with this additional instruction*

• Share your completed Core Risk Assessment with a specialist and have them fill out the relevant section on the cover page to confirm they have reviewed the RA.
• This does not mean they are accepting any liability for your activity.
• Please still upload your completed RA in line with the published deadline even if your specialist has not signed it yet. We will begin our review and mark it as 'in progress' so you are able to update us via email once the specialist has responded.

Core Risk Assessment TEMPLATE 

Risk Register​

• Following H&S Audit, we have an updated risk register, categorising groups based on core activity.​

• There are 4 categories of risk - High, Medium, Low, Minimal.​

Risk ratings are reviewed or changed only when: ​

• A CSP is new.​

• Core activity of a CSP changes.

• Core activity of a CSP is affected by additional regulations​ (e.g. regulation alteration on rugby concussion procedures).

• OR at the discretion of the H&S Committee.

Risk Categories

• This depends on your what activity you deliver regularly and what is reflected in your constitution.

E.g. Performance groups may not rehearse every week but rehearsals are a core part of the groups' activity therefore the hazards should be covered.

AND

Sports groups may consider trainings in their risk assessment as these may be delivered regularly and are necessary as part of their group.

BUT

These groups may have an annual ball which they run every year. This is NOT core activity as it is additional to the usual running of the group therefore would not need to be covered in the core risk assessment.

• Minimal risk activity may be covered by the hazards which are pre-filled in the template. An example of this is a members only meeting on campus. Please ensure you read the full guidance relating to the events/trips proposals process for a list of types of activities which require additional submissions.

An expert or specialist will be someone:  

• External to Imperial College Union. 
• With qualifications or relevant experience (2+ years in a related job) in your activity.  

By reviewing your core risk assessment, they are not accepting any liability for your activity. They are confirming that, to their knowledge, it looks like you have appropriately risk assessed your activity, and they can make suggestions to you for its improvement. 

If you have a governing body or there is a UK board for your activity, try reaching out to them.

• Every group should be running regular activity linked to its constitutional aims – if this isn’t happening, think about what your members are getting out of being a part of your group!  
  • This includes community and social aims.

• The core risk assessment template is pre-filled with some hazards and on campus emergency procedures which are core to most minimal risk activities.  
• If you do not identify any additional hazards or different emergency procedures relevant to your core activities, you may sign the cover page and upload this version as your Core Risk Assessment.