Annual Room Bookings

If your CSP holds regular meetings, training sessions, rehearsals or other in-person activity, and requires space for these activities, then you will need to place an annual room booking.  Activities or events taking place on a less frequent basis are not suitable for this type of room booking and should be submitted as Ad Hoc Bookings. Below outlines the steps each group should take to complete an annual booking request.

Annual Room Booking Process

Timeline & Deadlines
  • 21st July 2023: Annual room bookings form opens for request
  • 18th August 2023: Deadline for request forms
  • 1st September 2023: Room Allocations Communicated to Student Groups
  • 4th - 5th September 2023: Drop in's available with Activities team to discuss concerns (5th online)
  • 9th September 2023: Ad-hoc Room Bookings Form Launched for one-off room bookings
  • 9th October 2023: Annual room bookings start from this date