Summer Ball 2022: Masquerade

Summer Ball 2022: Masquerade - Terms & Conditions

In these terms and conditions ‘ICU’ refers to Imperial College Union, ‘You’ or ‘Your’ refers to individual purchasing or using the tickets. These terms shall be governed by English law and are subject to the exclusive jurisdiction of the English Courts. Nothing in these terms shall exclude liability for fraudulent misrepresentation.


By attending Summer Ball, you agree to abide by all ICU rules, regulations and bye-laws and understand that the event takes place on College campus and all Imperial College rules, regulations and code(s) of conduct apply to you at the event.
 

Purchasing Tickets

  • You may only purchase tickets for use yourself, or guest tickets for individuals with whom you will be attending the event with.
  • You may not buy guest tickets if you do not intend on attending the event yourself.
  • You must not attempt to buy a ticket on behalf of another individual through deception.
  • You may not transfer or resell your ticket.
     

Event Tickets

  • Your ticket purchase will show in your account on eActivities which is linked to your CID. Details on collecting physical tickets and wristbands will be published in advance of the event – you will be required to bring your CID card and valid proof of age.
  • The unauthorised production, reproduction or replication of event tickets and / or wristbands is strictly prohibited and will lead to disciplinary action.
  • You are responsible for the security of your ticket(s) and / or wristband(s) once collected. They will not be reissued.


Bringing Guests to Summer Ball

  • ICU may allow members to purchase tickets for guests who are non-members. You must accompany your guests to the event, and assume responsibility for their actions during the event.
  • Guest details must be pre-registered, in line with guidance that will be available when guest tickets are purchased.
  • Guest tickets will not be immediately available, or through Early Bird sales, in order to maximise the opportunity for current Imperial students to attend.
     

Identification

  • All attendees must bring proof of age ID (a valid drivers license or passport) with them when they collect tickets / wristbands and to the event itself.
  • All ICU members, Imperial College students or staff, must also bring with them their CID card.
     

Entering the Venue

  • Wristbands will guarantee you entry into the Summer Ball until 22:59 on Saturday 25 June 2022. Admittance after this time is not guaranteed.
  • Should you leave the Summer Ball, no re-entry is permitted.
  • Anyone attempting entry without a valid wristband will be subject to the ICU and Imperial College disciplinary processes.
  • ICU reserves the right to refuse you entry to the event if you are intoxicated. You will not be eligible for a refund if this occurs.
  • You should not attend the event if you have tested positive for COVID-19 or are displaying symptoms. Refunds will be offered if this applies to you.
     

Transfers and Refunds

  • Tickets are non-transferable and cannot be sold on.
  • Tickets are refundable up to 14 days before the event (5pm, Friday 10 June) by emailing icu.refunds@imperial.ac.uk quoting your order number and CID.
  • If you are unable to attend the event due to being positive for COVID-19, you should email icu.refunds@imperial.ac.uk no later than 7pm on Saturday 25 June 2022. You should include in the email evidence of your test result.


Use of Images

  • Summer Ball will be photographed, filmed, and elements may be streamed via live webcast by us or our agents. By purchasing a ticket to this event you consent to the recording and transmission of images (both still and moving) of you and your guests as members of the audience. We retain all rights in any images, which can be used for publicity purposes and marketing materials. If you'd prefer your image not to be used in materials, please email union@imperial.ac.uk identifying the image/video.
  • During the event, if you consent to an image being taken by one of our photographers, these will potentially be uploaded to our social media channels for publicity and marketing purposes.
  • If you have any objection to being photographed/recorded while at the Summer Ball, please make yourself known to our photographer/videographer.

Force Majeure

  • If the Summer Ball cannot take place or is delayed because of circumstances beyond our reasonable control, we will not be liable for any direct or indirect losses incurred by you or your guests. Examples of such circumstances include (without limitation): war, terrorism, civil commotion, fire, flood, adverse weather, natural disaster, act of God, outbreak of disease, epidemic, pandemic, any strike or labour dispute, interruption or failure of any utility service, any government order, rule regulation, or action by a government or public authority.
  • This means that though we will refund the cost of your ticket if the event is cancelled, we will not be able to reimburse you for any costs incurred such as travel or accommodation.