New Activities Incubator

We have just been approved as a new group, what do I need to know?

When a new group is approved you will receive an email from the Activities team informing you of the outcome of your application. It then may take up to 4 weeks to get your new groups set up on the system. Once you are all set up you will receive another email from the activities team with the following key details ready to get you started: 

  • CSP Email address 
  • CSP Log in 
  • CSP Password  

You will also be subscribed to the weekly CSP newsletter which will be an important source for updates and key information. All our old issues can be found here.   

We advise that all committee members sign up to receive the newsletter. 

Once you have got all these details you are now officially a new Group and in the Incubator! 

This page tells you everything you need to know!

What is the 'New Activities Incubator'?

When a new group is created, they are placed in the New Activities Incubator (NAI). 

This means that you will be able to run (mostly) as a newly formed Club, Society or Project but with a little help from the Activities Team.  

You will be listed as 'Group Name NAI' on eActivities and the Imperial College Website - (This is just  how we identify new groups).All groups in the Incubator have a Centre code '99' - you will need this for submitting a number of forms to plan events and activities. 

Whilst you are in the incubator you have a set of requirements to meet, to be eligible to graduate and become a fully fledged society. 

For all groups in the incubator, the union are your management group and we have a range resources and support pages to give you some guidance on getting started as a new group.  

We also have a Drop-in scheduled every term with the DPCS open to all Incubator Groups. (The dates for this can be found under Incubator Group Drop-in Dates)

This drop in is to support you and explain the necessary steps to graduate from the Incubator to become a fully-fledged Club, Society or Project. The DPCS can advise you on tips and answer any questions you may have 

What is an Incubator Report?

A Incubator report is a way to show The New Activities Committee (NAC) what you have been up to over a term and how your new Club, Society or Project is running. The aim of the report is to enable you to progress into becoming a full society by reflecting on your achievements so far. 

You will be required to submit termly Incubator reports until you graduate the Incubator

  • All your reports should include: 
    • Events you have run and a summary of them (at least 2-3 events with lots of photos!) 

    • Attendance figures at the events and any general stats you can include 

    • What you plan on doing to keep the attendance up 

    • What you plan on doing to gain new members 

    • How you plan on retaining members (how will you keep people interested?) 

    • Your social media presence – have you created a Facebook/Twitter page? How many likes/followers does it have? 

    • What are your plans for the future? What would you like to achieve in 1 month, 3 months, 6 months to a year’s time? 

    Most importantly your Incubator reports should have evidence that you have met the minimum requirements to graduate the Incubator

What are the minimum requirements to graduate the Incubator?

During your time in the Incubator, you will be expected to meet these minimum requirements to be eligible to graduate from the incubator. 

Some requirements are time sensitive and you will need to be able show evidence of this and include them in your Incubator report  

Click here for the Incubator Report Template - Please use this as a start point for your Incubator Report 

Submit your Incubator Report Here! 

Incubator reports are reviewed termly by the New Activities Committee (NAC Committee).

If you would like to have your report reviewed before the end of the term please submit your report before the deadline each term. 

  • Incubator Report Deadlines

    2023-2024 Incubator Report Deadlines: 



    Term 1 
    Sunday 3rd December 2023
    Term 2 
    Sunday 10th March 2024
    Term 3 
    Sunday 16th June 2024
  • Incubator Group Drop-in Dates

    2023-2024 Preliminary Incubator Group Drop-in Dates: 


    Date & Time


    Term 1 
    Wednesday 29th November 2023  10:00 - 12:00 
    Term 2 

    Wednesday 6th March 2024 

    New date! 13 March 2024

    14:00 - 16:00 
    Term 3 
    Wednesday 12th June 2024  14:00 - 16:00 

Please do note that, in line with the NAC Policy, if a Club, Society or Project is in the Incubator for 12 months and have not met the requirements of the Committee as set out in the Policy, they will be closed. This is in effect from the beginning of the 2017/18 academic year. 

I want to start planning events and activities!

Our committee support hub is full of resources and information on how to run a CSP. Everything you need to know you can find on our Committee Support Hub