Tours

Many of our Clubs, Societies and Projects visit new and different locations to represent Imperial College London and carry out their activity throughout the year. Tours over the last few years have ranged from discovering new caves in Slovenia to singing A Cappella in America and playing rugby in Argentina.

Trips vs Tours

The difference between a trip and tour is defined in the Tours policy and is important if you wish to apply for funding from the IC Trust Tours pot. As a basic explanation, a trip is a regular or generic part of your club's activity. Examples include '30 away matches' or '5 weekends in the Mountain Hut'.

A Tour is defined as a period of 2 days and 2 nights residential stay (overnight) outside of London

 

Planning a Tour

For advice on how to plan a Tour, please refer to the Trips & Tours collection on the Training Hub. 

If your club are planning a Tour you will need to submit a Tours application

You can submit your application via eActivities > Administration > Clubs, Societies & Projects > Tours > Create Tour Application.

Once submitted you will need to do the following:

1. Submit a Tour Risk Assessment

You can either:

2. Submit details of your participants (via an Activity Registration)

  • Go to eActivities > Administration > Clubs, Societies & Projects > Register New Activity

We need this information for insurance purposes, and to contact you if there is an accident or incident on the tour.

3. Attend a Tours training workshop

  • The Trips & Tours workshop is designed to prepare you as a tour organiser/lead in planning your tour, managing the safety of your participants, the tours funding process and submitting your post-tour report.
Book onto a Trips & Tours workshop by going to www.imperialcollegeunion.org/whats-on

Tours Funding

Each year, Imperial College Union applies to the IC Trust for funding and uses this money to financially support groups with their travel costs. If your Club, Society or Project would like to apply for Tours funding, you will be asked to submit a budget following your initial Tours application.

Below you can view the funding deadline dates for Tour applications and budget submissions for the current academic year; 

2018 - 2019

Winter Tour 

 
Deadline
Tour Period 14/12/2018 - 22/03/2019
Tour Application 01/08/2018 - 02/11/2018
Tour Budget 06/11/2018 - 18/11/2018

Spring Tour

 
Deadline
Tour Period 23/03/2019 - 28/06/2019
Tour Application 02/11/2018 - 18/01/2019
Tour Budget 28/01/2019 - 11/03/2019

Summer Tour

 
Deadline
Tour Period 30/06/2019 - 29/09/2019
Tour Application 01/02/2019 - 26/04/2019
Tour Budget 03/05/2019 - 17/06/2019

 

How do I apply for Tours Funding?

To submit a Tours funding application, go to to eActivitites > Administration > Clubs, Societies & Projects > Tours > Create Tour Application.

Once your Tour has been approved by the Tours Board (a student-led sub-committee of the Clubs, Societies & Projects Board) and is deemed to meet the criteria of a 'Tour', you will be required to submit a budget within the relevant budget deadline specified above.