Got an event idea you think fellow students will enjoy? This is your opportunity to host just that.
Hosting an entertainment event has many benefits including the ability to raise the profile of your sports club, society or project; potential to raise money; and potential for you to acquire new transferable skills and experience for your CV.
In the past there have been many successful events such as:
- Imperial Idol
- Battle of the Bands
- Take Me Out
- Chemical Engineering Talent Show
- Wikipedia Races
We encourage you to create your own student experience and to deliver and event people will enjoy and remember. The more creative the better!
How to Apply?
1. Simply think of your event concept including what it consists of e.g. performances, DJ, theme etc; the reasons for host the event; date; time; location; who the event is for; ticket prices; and how you are going to advertise.
2.Complete the form below. You must be logged in to submit it. This will be emailed to the Entertainments Coordinator who will then be able to book in a date for the event.
3. Sign the function sheet. Please note the event will be considered to be going ahead unless we receive a cancellation request in writing.
4. Get planning the event. Whilst you will need to do a lot of work yourself we have an excellent team of staff that are available to help you plan, promote and manage your event.
Our Venues - To find out more information about our venues such as capacity and features visit our Beit Venues webpage.
Cost - We want it to be as cheap and easy as possible for students so there is no hire charge when running an event in our venues. All we do is set a minumim bar spend which is calculated based on basic costs such as security, bar staff and equipment setup. If you don't reach the minimum spend we will just charge you the difference. Please note prices vary depending on the scale of the event. For example, smaller events will have a lower minimum spend.
Equipment & Services - We can also provide furniture e.g. tables and chairs, catering, details of regular DJs and technicians.
Tickets & Tabs - You can choose to host a free event or sell tickets. With tickets you can also set up a tab to give out up to 4 drinks tokens redeemable at the bars. Like other bar nights, when your group is charged they'll recieve a 10% discount on the final tab amount!
Dates & Times -We specifically reserve Thursdays and Saturdays in Metric for these events. However, you can host an event on any day as long as it does not clash with a current booking or regular scheduled event.
Deadline - Please submit your application at least one month (4 weeks) prior to the event date. This will maximise the chance of you getting the day you want and will give us enough time to plan and advertise the event. Requests made at shorter notice will still be considered but the dates are less likely to bebe available and the overall event may be comprimised due to a lack of planning time.
If you have any questions about running an event, please get in touch with the Entertainments Coordinator at firstname.lastname@example.org.
Good luck and we look forward to receiving you applications!