Many of our Clubs, Societies and Projects visit new and different locations to represent Imperial College London and carry out their activity throughout the year. Tours over the last few years have ranged from discovering new caves in Slovenia to singing A Cappella in America and playing rugby in Argentina.
Trips VS Tours
The difference between a trip and tour is defined in the Tours policy and is important if you wish to apply for funding from the IC Trust Tours pot. As a basic explanation, a trip is a regular or generic part of your club's activity. Examples include '30 away matches' or '5 weekends in the Mountain Hut'.
A Tour is defined as a period of 2 days and 2 nights residential stay (overnight) outside of London
Planning a Tour
For advice on how to plan a Tour, please refer to the Trips & Tours training manual.
You can also sign-up to a Trips & Tours training workshop via the What's On calendar.
If your club are planning a Tour you will need to submit a Tours application
You can submit your application via eActivities > Administration > Clubs, Societies & Projects > Tours > Create Tour Application.
Once a member of staff reviews your application you will need to:
- Submit a Risk Assessment
- Submit details of the participants
- Attend a Tours training workshop
Each year, Imperial College Union applies to the IC Trust for funding and uses this money to financially support groups with their travel costs. If your Club, Society or Project would like to apply for Tours funding, you will be asked to submit an Events Budget following your initial Tours application.
Below you can view the funding deadline dates for Tour Applications and Budget Submissions for the current academic year;
2017 - 2018
|Tour Period||15/12/2017 - 23/03/2018|
|Tour Application||01/08/2017 - 01/11/2017|
|Tour Budget||07/11/2017 - 19/11/2017|
|Tour Period||24/03/2018 - 29/06/2018|
|Tour Application||03/11/2017 - 19/01/2018|
|Tour Budget||29/01/2018 - 26/02/2018|
|Tour Period||30/06/2018 - 29/09/2018|
|Tour Application||02/02/2018 - 27/04/2018|
|Tour Budget||04/05/2018 - 18/06/2018|
How do I apply for Tours Funding?
To apply for Tours Funding you will first need to submit a Tours Application by going to eActivitites > Administration > Clubs, Societies & Projects > Tours > Create Tour Application
Once your Tour has been approved by the Tours Board (a sub-committee of the Clubs, Societies & Projects Board) and is deemed to meet the criteria of a 'Tour', you will be required to submit a budget within the relevant budget deadline specified above.