Bar Spends & Bar Vouchers FAQs

Minimum Bar spend

What is a minimum Bar spend?
A minimum Bar spend is the minimum amount of money that needs to be spent over the Bar during your event.

What happens if the minimum Bar spend is not met at my event?
If the minimum Bar spend is not met by the end of your event, the difference will be added to your final invoice for the event. So if, for example, the minimum Bar spend for your event is £500, but only £400 is spent over the Bar by the end of your event, the difference of £100 will be charged to you on your final invoice.

Why is there a minimum Bar spend requirement for my booking?
A minimum Bar spend is applied when a booking is privately hiring one of our Bar spaces, thus preventing the space being used for anything else such as a Union event or a club night. The minimum Bar spend ensures that the potential loss of income from closing that Bar to the rest of our members is minimal.

Is food included in the minimum Bar spend?
Any food ordered from the Bar menu during your event, or any food that is pre-ordered from the Events menus will count towards your minimum spend.

What else makes up the minimum Bar spend?
The minimum Bar spend can be made up of drinks vouchers (on a tab – see below), cash sales, or a combination of both of these.

 

Bar Tabs and Vouchers

What is a Bar tab?
A Bar tab is an account that it set up for your event behind the bar. Drinks that are ordered with vouchers (see below) will be added to this tab/account, and you will be charged for all of these drinks after the event.

What are drinks vouchers?
Drinks vouchers are tokens that we will provide for you to hand out to your guests.  Only drinks ordered with drinks vouchers can be added to a Bar tab. Anyone that does not have a voucher that orders a drink will need to pay for the drink themselves.

Can I get ANY drink from the Bar on a drinks voucher?
Most drinks vouchers will have a value set to them by the organiser of the event. However, normally, double measures and shots are not permitted on drinks vouchers. Each voucher will have a limit to the value of the drink that can be ordered. Only one drink of this value or less can be obtained with that voucher.

What is the value of a drinks voucher?
As the organiser of the event, you can set the maximum value that you would like your drinks vouchers to be for with your Union Event contact. We recommend a minimum voucher of £2.50, which will offer your guests a limited selection of drinks. A £3.00 voucher will give your guests a much wider selection of beverages. You don’t have to set a limit on the vouchers at all, which means that your guests can spend it on any drink at the bar apart from doubles measures or shots.

Does the full value of the drinks voucher get added to my Bar tab?
No. Only the value of the drink that is obtained with the voucher will be added to the tab. So if, for example, the voucher is valid for a drink up to the value of £3.00 and it is used for a drink costing £2.50, only the £2.50 will be added to the tab.

Can I get change from a drinks voucher if I do not spend the full value?
No. The drinks vouchers are not charged for until after the event and even then, only the values of the drinks purchased with the vouchers are added to the Bar tab.

Can I use a drinks voucher in part payment for a more expensive drink?
No. Only a drink up to the value of the drinks voucher can be purchased with that voucher.

Can I use multiple drinks vouchers to pay for a more expensive drink?
No. Each voucher is valid for one individual drink.

If I have drinks vouchers left at the end of my event, can I get a refund for these?
No. The drinks vouchers are not charged for until after the event and even then, only the values of the drinks purchased with the vouchers are added to the Bar tab.

Can drinks vouchers be used to order food from the Bar menu?
No, they are only valid for drinks, but if you would like to arrange separate food vouchers for your event so that your guests can also order food to be added to your tab, these can be arranged with your Union Event contact in advance.

What should I do with drinks vouchers that are surplus to requirement?
Drinks vouchers are effectively like cash.  If anyone that is not attending your event manages to get hold of any of your drinks vouchers, they will be able to spend them on your event date and add their drinks to your Bar tab, which you will then be responsible for paying for. If you are left with surplus vouchers at the end of your event, the safest way to dispose of them would be to hand them into the Event or Bar Manager, who will dispose of them responsibly.

Our Customer Service Promises

Our aim is to offer you great value for money on all of our products, provide excellent customer service in all of our outlets and venues, and deliver a range of events to cater for the diverse student community at Imperial. Learn more about Our Promises .

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Please note we cannot accept bookings more than 2 weeks in advance.
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