Room Bookings

Please visit the Training Hub to find out everything on Room and Event Bookings such as: 

  • Types of Bookings
  • How to book 
  • What spaces you can book
  • Your rights and responsibilities 
  • Misue of Space
  • Helpful advice and guidance on running your event 

 

Requests for rooms for Club, Society, Project (CSP) and student usage are made online.

Booking requests, including ad-hoc (one-off) are recommended to be submitted at least two weeks in advance of your event date. Requests submitted after this time will not be processed. In this case it is best to consider alternative dates.

Standard requests can take 2 weeks to be processed and for rooms to be allocated so please bear this in mind when submitting your request. If there is an issue with your request or we require more information we will contact you. We will not continue to process your request until we receive a response.

Before you can book a room you must read the Room Bookings collection on the Training Hub, and then complete the associated online quiz. You can find the quiz by visiting eActivities > Training > Training Quizzes > Requesting Spaces.

 

Dates & Deadlines

Ad-hoc Bookings

All Ad-hoc booking requests must be submitted via the online room request portal 

We recommend that you submit your requests at least 2 weeks before the date of your event or activity. This gives us time to process and confirm all details. You can submit late request but these may not necessarily be confirmed in time for your activity's planned date. 

Academic Year 2019/20

Dates to be released 

 

Annual Bookings

For the Academic Year 2019/20

Our Annual Room booking system will be open to accept requests from Wednesday 20 May at 10:00 until Wednesday 17 June at 16:00.

A guidance document, video and link to the booking system can be found in the Training Hub.

Annual Room Booking confirmations released in September.

Please note: Annual Room Bookings are only for regular weekly activities for the upcoming academic year.

Please email activities@imperial.ac.uk if you have any questions or concerns.