Room Bookings


Requests for rooms for Club, Society, Project (CSP) and Student usage can be made online.

Booking requests, including ad-hock (one-off) must be submitted at least two weeks in advance.

Before you can book a room you must read our 'Requesting Spaces' guide and complete the associated online quiz. You can do this by visiting eActivities and go to Training > Training Quizzes > Requesting Spaces

Dates & Deadlines

Yearly Bookings 2017/18

First Round: 13th March 2017 - 21st April 2017

Second Round: 26th May 2017 - 12th June 2017

There are two types of requests, physical and non-physical activity. Please read the guides below and example applications for the relevant application before you complete your booking request forms.

Please note: these forms are only for regular weekly activities for next year (17/18).

All ad-hoc and conference bookings must still be submitted via the online portal request system.

Physical Activity Application Guide

Non-Physical Activity Application Guide

Please email if you have any questions or concerns. 

You can complete the booking request applicaitons on the following links:

Physical Activity

Non-Physical Activity

Academic Year 2016/17

Autumn term (1st September 2016 - 8th January 2017)

Block Bookings: 1st September, midday → 11th September, midnight

Ad-hoc Bookings: 14th September, midday onwards 

Spring term (7th January 2017 - 24th March 2017)

Block Bookings: Sunday 27th November, midday → Sunday 4th November, midnight

Ad-hoc Bookings: Monday 12th December, midday onwards

*Booking Request System Closed: Monday 5th December → Sunday 11th December* 

Summer term (29th April 2017 - 30th June 2017)

Block Bookings: Sunday 26th February, midday → Monday 6th March, midday

Ad-hoc Bookings: Monday 13th March, midday onwards

*Booking Request System Closed: Monday 6th March, midday → Monday 13th March, midday* 

Ad-hock Bookings 2017/18

All Ad-hoc booking requests must be submitted via the online room booking portal at least 2 weeks before the date of your event or activity.

The booking window will re-open for 17/18 in mid-August

Beit Quadrangle
Prince Consort Road
London SW7 2BB
Registered Charity No: 1151241
Tel: 020 7594 8060
Fax: 020 7594 8065
Twitter: @icunion
VAT Reg No. GB 240 5617 84