Room Bookings

Requests for rooms for Club, Society, Project (CSP) and student usage are made online.

Booking requests, including ad-hoc (one-off) are recommended to be submitted at least two weeks in advance of your event date. Requests submitted after this time will not be processed. In this case it is best to consider alternative dates.

Standard requests can take 2 weeks to be processed and for rooms to be allocated so please bear this in mind when submitting your request. If there is an issue with your request or we require more information we will contact you. We will not continue to process your request until we receive a response.

Dates & Deadlines

Ad-hoc Bookings

All Ad-hoc booking requests must be submitted via the online room request portal 

We recommend that you submit your requests at least 2 weeks before the date of your event or activity. This gives us time to process and confirm all details. You can submit late request but these may not necessarily be confirmed in time for your activity's planned date. 

Academic Year 2018/19

Autumn term 

(1st September 2018 - 4th January 2019)

*Booking Request System Closed: 7 September → 20 September*

Spring term 

(5th January 2019 - 22nd March 2019 including Easter Break)

*Booking Request System Closed: 20th December - 7th January* 

Summer term

(27th April 2019 - 28th June 2019)

Yearly Bookings

For the Academic Year 2019/20

First Round: TBC

Second Round: TBC

Confirmations: September

There are two types of requests, physical and non-physical activity. Please read the guides below and example applications for the relevant application before you complete your booking request forms.

Please note: these forms are only for regular weekly activities for the 18/19 academic year.

Please email activities@ic.ac.uk if you have any questions or concerns. 

You can complete the booking request applicaitons on the following links:

Physical Activity

Non-Physical Activity