Room Bookings

Requests for rooms for Club, Society, Project and Student usage can be made online. Booking requests must be submitted at least two weeks in advance. Before you can book a room you must read our guide about requesting spaces and complete the associated online quiz.

The current dates for requests are as follows:

Yearly bookings for the Academic Year 2017/18


First Round: 13th March 2017 - 21st April 2017

Second Round: 26th May 2017 - 12th June 2017


There are two types of requests, physical and non-physical activity. Please read the guides and example applications for the relevant application before you complete your booking request forms. Note that these forms are only for regular weekly activities for next year. All ad hoc and conference bookings must still be submitted via the online portal request system.


Physical Activity Application Guide

Non-Physical Activity Application Guide


Please email if you have any questions or concerns. You can complete the booking request applicaitons on the following links:

 Physical Activity

 Non-Physical Activity


Academic Year 2016/17


Autumn term (1st September 2016 - 8th January 2017)

Block Bookings: 1st September, midday  11th September, midnight

Ad-hoc Bookings: 14th September, midday onwards 


Spring term - (7th January 2017 - 24th March 2017)

Block Bookings: Sunday 27th November, midday → Sunday 4th November, midnight

Booking Request System Closed: Monday 5th December → Sunday 11th December 

Ad-Hoc Bookings: Monday 12th December, midday onwards


Summer term  - (29th April 2017 - 30th June 2017)

Block Bookings: Sunday 26th February, midday → Monday 6th March, midday

Booking Request System Closed: Monday 6th March, midday → Monday 13th March, midday 

Ad-Hoc Bookings: Monday 13th March, midday onwards


      All Ad-hoc booking requests must be submitted via the online room booking portal at least 2 weeks before the request. 



Beit Quadrangle
Prince Consort Road
London SW7 2BB
Registered Charity No: 1151241
Tel: 020 7594 8060
Fax: 020 7594 8065
Twitter: @icunion
VAT Reg No. GB 240 5617 84